By Eren Mckay
Filed under Organizing Ideas and Tips
Do you know how to find the best place for your bills and organize office files to prevent cluttered piles of mess?
Where in the world did I put that bill??? Is this a question you find yourself asking? Not finding an important paper is the one thing that would always get me stressed out.
I’d start running around the room like a chicken with her head cut off. It would make things even worse if “it was just in my hand a few moments ago”. The whole situation really got on my nerves.
The strange thing is that even though this was always happening to me, I actually did have a place to put my bills and office files. But “for some reason” I just wasn’t using the areas that I had separated for that.
The bills and various papers in my life ended up under the bed, behind the sofa, inside my notebooks.… You get the picture. What was I doing wrong? Why couldn’t I organize and get things to run smoothly?
You know the saying “Work smarter not harder”? Well that was my problem. I hadn’t taken the time to work “smarter” and analyze the best place to store my papers and files. Little details that seem irrelevant can actually be triggers to set off clutter monsters.
Oh Where, Oh Where Did that Paper Go?
Finding the ideal place for papers is a vital key to maintaining the order.
One of the most important decisions that you can make to prevent a total mess is where you will place your important papers. If you don’t think this through, the clutter monsters will grow and eventually come back and bite you.
So how can you figure out the best place to keep your bills and documents? By evaluating the following simple aspects you can make an effective decision as to where you should store your office files. Ask yourself these questions:
Is It Too Far Away?
Are you trying to keep your papers far from where you are most of the day? Keeping those files near you and easily accessible is a key to maintaining your documents organized. If you have to go to another room to put things in their place, chances are that it won’t happen. The “Clutter Monsters” will begin to grow again.
Are your office files too high to reach? Having to get on a ladder to access your daily files is also not a good idea. You need to make it easy on yourself to put things back. Organize and keep your files at arms length in the closet. The files that you rarely use can go up higher.
Do you have to go through an obstacle course?
There has to be a clear passage way to get to your documents. Don’t keep them in a place where something is in front of it. Ask yourself this:
Do you have to get something out of the way to get to the closet, then open the door, then open a drawer, and then finally get to the file? Going through this “obstacle course” to get access to your office papers is a sure sign that you need to change where your files are being stored.
Clear up the passage to get to the place where your documents are at. Think of ways to access your files faster. This way you are simplifying your daily paper de-cluttering.
Do you have to get into an awkward position to get to your papers? That’s a big mistake. They may not be far from you but still be hard to get to. Since I live in a very small apartment I’ve had to multipurpose the space that I have. So my home office is also a bedroom.
While trying to use up every possible space in my small apartment to store things– I had an idea (note to self- not all ideas are good 😉 ).
I decided to try to store my papers right at the head of my bed.
After a few weeks of having papers and files fall on my head and having to scoot and stretch to get to the papers I decided that I should rethink this “idea”. While we all know that exercise is a good thing, you probably won’t be thinking about that when you’re filing your office papers. If you have to stretch, crouch or scoot too much to get access to your files- chances are your papers will end up under your bed.
I have racked my brain to figure out a place- now what?
Okay so you have gone through these analyzing questions and evaluated your current space to make the best choice. You finally figured out the best place to store your important papers. Thing is-you’ve probably discovered that something else is taking up the ideal place for your paperwork.
My advice to you for your peace of mind? Your paper work should be priority over other objects.
Well because a loss of an important piece of paper can cause serious problems to your family. I know- I’ve been there. This is why I’m so passionate about how to organize papers. Because I have suffered the consequences for not getting things in order immediately and I definitely don’t want others to go through the same thing I have.
Now I spend hours each week organizing and archiving everything. It’s definitely worth the hassle to have your peace of mind.
So these are the steps that you need to take:
1- Find the ideal place to store your documents.
2- Find a new home for the objects that will be moved. Think about where they would best fit in. Move the objects to the new space.
3- Place your files in the ideal place to maintain bills and documents in order.
Filing Your Papers
Here is an excellent video that will help you get motivated to file your papers. It gives you a step by step process to organize your office papers 😉
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